RECRUITMENT FOR THE POST OF A RECEPTIONIST IN THE UNITED STATES OF AMERICA
Receptionists are usually the very first point of contact with whom clients and employees will be interacting when contacting an organization. Their main duty is to greet visitors and show them to the person best suited to assist them. They also address clients and employees’ phone and in-person inquiries, schedule and confirm appointments, and answer information requests. The work is usually performed in a waiting area such as a lobby or front office desk of an organization or business.
JOB DUTIES AND REPRESENTATIVES
- Answer telephone and route calls promptly.
- Take and disseminate messages when necessary.
- Respond to inquiries in a courteous manner.
- Receive, sort and distribute incoming mail.
- Order mail supplies and express shipment supplies as needed (including postage and packaging materials, air bills and envelopes/boxes as needed).
- Prepare outgoing company material upon request: copy, collate, bind and mail.
- File and retrieve records and correspondence.
- Greet visitors and notify pertinent individuals.
- Ensure that necessary equipment and administrative supplies are available and in good working order.
- Use office supplies in an efficient manner to avoid waste.
- Assist with administrative duties as directed (i.e. typing reports, correspondence, filing, etc.).
- Perform other related assignments as required.
JOB SKILLS AND REQUIREMENTS
- Good communication and interpersonal skills.
- Ability to multitask.
- Must be able to speak and write the English language in an understandable manner.
- Must be able to move intermittently throughout the work day.
- Must function independently, have flexibility, personal integrity, and the ability to work effectively.
- Must be in good general health and demonstrate emotional stability.
- May be required to lift, push, pull, and move equipment, supplies, etc.